The procurement process is, perhaps, one of the most misunderstood and mismanaged in small and mid-sized manufacturing. While proper vendor management and ordering policies can free capital and lower lead times, often, poor practices and buying based on fear and intuition, instead, consume capital and warehouse space while doing little to improve order-to-cash time, customer satisfaction, and profitability. Fully and seamlessly integrated with MRP, Inventory Control, and the SabeMarketplace, Sabe’s Purchasing functionalities provide a simple yet powerful set of tools to develop and exercise best-practice procurement policies with a minimum of effort and personnel. Sabe supports automated ordering and Vendor Managed Inventory for commodity items and just-in-time ordering for expensive and long lead-time items.

 

  • Vendor Catalogs and Contracts
    • Multiple Sources - support for multiple Vendor sources and automated purchase splits between top ranked Vendors to ensure proper utilization Vendor Contracts for multiple source items.
    • Comprehensive Cost Definition - define Vendor Contract effectivity, quantity price breaks, order quantity minimum and multiples, and Vendor Units of Measure.
    • Contract Management and History - assign per item and per contract price and quantity limits and track the current and future consumption against the purchasing plan to ensure future Vendor Contract availability and highlight over- and under-utilized Vendor Contracts.
  • Purchasing Requisitions
    • Purchasing Control - manual and MRP-generated Purchase Requests to stage purchasing without granting unauthorized users the ability to generate Purchase Orders.
    • Support for Non-Inventory Items - complete support for non-inventory and MRO Items including identification of preferred Vendors.
    • Consolidation - easy and sensible consolidation of multiple Purchase Requests onto a single Purchase Order to control purchasing overhead.
  • Purchase Orders
    • Pre-release Staging - build and manage unreleased Purchase Orders to allow optimized consolidation, maximum Vendor provided discounts, and minimize shipping and handling costs.
    • Authorization - per user, Purchase Order Authorizations control cash flow without limiting high priority, low cost purchases and recurring Purchase Orders.
    • Digital Delivery - independent and automated release and electronic delivery of Purchase Orders via email or the SabeMarketplace to painlessly support high volume purchasing efforts.
    • Pre-receipt Management - easily and automatically manage Purchase Order Confirmation Requests and Delivery Reminders.
  • Receipts and Returns
    • Vendor Shipment Notices - accept Delivery Advice via the SabeMarketplace to schedule receipts and to optimize the timing of dependent Work Orders and Sales Orders.
    • Incoming Quality Assurance - user-defined procedures to determine whether newly received Items may proceed directly to inventory or must be subject to incoming inspection.
    • Documentation - print Purchase Order receipt documentation, such as Accounts Payable advice, inventory labels and put away documentation.
    • High-Priority Receipts - automatic display of High Priority Allocation upon receipt to quickly direct inventory to fulfill pending requirements.
    • Returns and Rejections - return items to Vendor and track by Rejection Codes.
  • Vouchering
    • Digital Vouchering - securely accept Vendor Invoices via the SabeMarketplace and immediately forward to vouchering for painless and accurate loading of Accounts Payable.
    • Matching - 2- and 3-way matching during vouchering to ensure correct Vendor Invoices and proper distribution of Purchase Order vs. Vendor Invoice variances, such as transportation, packaging, and surcharges.
  • Vendor Performance
    • Vendor History - track all Vendor performance metrics, including delivery date, price, quantity, and quality metrics.
    • Analytics - analyze purchasing history to determine Vendor ABC Codes, prioritize Vendor relationships, and identify over and under performing Vendors.